Workaround For The Temporary Disconnect Between NeatConnect And Evernote

0780242NeatConnect, a cloud-connected digital filing system, is our favorite in-office productivity device. It syncs effortlessly with Neat’s trecently_updateddesktop software, NeatCloud, as well as with Dropbox, and Google Drive, allowing us to classify a variety of documents, from receipts to contacts. However, over the past few weeks we have not been able to sync to Evernote and are receiving an error message stating, “Items Could Not Be Sent. You’ve exceeded your upload capacity for this service.”

After several back and forths between the always-helpful NeatConnect and Evernote tech support, we have learned what the root of the problem is: because Evernote has increased its upload capacity for both Premium and Business accounts, there needs to be some sort of firmware modification before NeatConnect will go back to seamlessly connecting with Evernote.

Nevertheless, we were anxious to use our new scanner alongside our go-to digital workspace and organizing tool. Thus, after much trial and error, here are our workarounds for when you experience obstacles linking your NeatConnect Scanner to your Evernote Premium or Business accounts.

  1. Upload into the Neat desktop software. Once a file is in the application, you can email notes right into Evernote and easily name and direct the note right into its correct notebook and tags. To do so, address the e-mail to your Evernote e-mail address. If you don’t know what it is, you can find it by going to your Account settings. In the email’s subject line, first put the note’s title, followed by the @ symbol and name preferred notebook destination, and, finally, #’s to incorporate tags.

For example:

Subject: NeatConnect and Evernote disconnection @Tech Issue Fixes #NeatConnect #Evernote #Tech Issues

So, this note called “NeatConnect and Evernote disconnection” would go into our “Tech Issue Fixes” notebook under the searchable tags NeatConnect, Evernote, and Tech Issues.

  1. Upload and transfer. Upload files into one of the destinations that are working without any problems and then download notes to your computer to then upload into your Evernote. To try this method out, we tested by uploading client receipts from our Neat scanner into our Google Drive destination. When you upload into Drive, files will automatically go into a folder called “From NeatConnect”. You can then download the files from your Google Drive folder to your computer and manually upload them into Evernote. Though this is a three-step procedure, it will allow you to route your notes to their proper places.
  1. Set up a Free Evernote account to scan into. Right now free accounts are the only ones not experiencing any NeatConnect-to-Evernote issues. Once you upload into your free account, you can export your notes from this account and then import them into your Premium or Business account. To do this, open Evernote and login to your free account. Then right click on the notebook name and choose “Export Notes.” Choose the location of the export file, making sure that you choose the .enex file type, not .html when saving. Now, to import into your Premium or Business account, log in and for each of the .enex files you exported from your Free account, click File > Import Notes and choose the .enex file when prompted. After the import completes, you’ll see a dialog box explaining that your notes have been imported into a local (that is, not synchronized) notebook called “Import [the .enex file name]” and asking if you’d like to place these notes in a synchronized notebook. Choose yes. You can now name your newly imported notes, tag them, and move them into their rightful places.

**Keep in mind that Evernote Free accounts have a small capacity and even if you delete notes, you will not free-up quota; it resets at the end of each month.

It’s Time To Go Paperless: 8 Resources To Help You Out

!! Ellen DelapAre you living under a pile of papers? Most of us are, but honestly, you don’t have to struggle with housing many pieces of paper at home or at work – there is a better way! It’s time to go paperless. 

In a recent survey by Neat, 57 percent of workers reported frustration with paper and believed there are better paper management tools – and that is the truth. There are a variety of online resources that can help you make the transition to go paperless, and there are also computer and smartphone apps that make it easy to share documents, work from a common agenda, collect personal documents, and keep receipts for taxes.

If crawling out from underneath the piles of papers and decluttering sounds like a good idea, then check out these eight resources that will help you make the move to go paperless.

1. File this – Automating your paper management can resolve your paper challenges.  File this Fetch automatically collects, files, tags, and organizes your online documents, bills, and statements in an easy to use digital filing cabinet.  Each month it “fetches” your documents and loads onto your computer.

 2. Shoeboxed – Remove paper clutter by scanning your receipts with the Shoeboxed Receipt and Mileage Tracker. Simply snap a photo of each receipt with your phone’s camera and it will be digitized and uploaded to your Shoeboxed account.  Let go of receipts once these are digitized.

3. GeniusScan – Genius Scan is a camera-based document scanner for the iPhone. It enables you to quickly scan documents on the go and email the scans as JPEG or PDF with multiple pages.   Easy way to share documents with your colleagues, team members or other parents.

4. DocScan – Scan a picture with your smartphone camera. Export your documents to Dropbox, Evernote, Box.net, SkyDrive, WebDAV, and Google docs to save them.

5. Dropbox – Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily. Upload this tool to your  computer and use it to save photos, files and folders.  Share information with colleagues, friends,  and family by sending a link. Share documents between your laptop and your desktop too.

6. Evernote – Create digital notebooks on your smartphone and computer.  Write notes to yourself, collect information from scraps of paper, or send notes to your clients.  Whatever paper you want to eliminate and whatever information you want to keep, Evernote can keep it for your digitally

7. Google docs – Share files and information with your team. With Google Docs, a free service run through Gmail, you can work simultaneously with colleagues on a document or spreadsheet.  Create and share your work online and access your documents from anywhere. Manage documents, spreadsheets, presentations, surveys, and more all in one easy to use spot.  Google docs is great for virtual meetings and agendas too.

8. Neat Connect – NeatConnect scans paper into digital files and sends them straight to the cloud – without a computer. At home or at the office, NeatConnect uses the Neat Desk to scan receipts, tax documents, and other important papers. More importantly, you can access these documents from wherever.

Get started with one, two, or three of these technological wonders. And if you’re not sure what to start scanning and how to get decluttering, check out this resource.

10 Smart Organization Tips

timthumbUsing outdated tools or suffering from digital clutter can make it hard to optimize time on the job – and small business owners know that optimizing time is a key activity on the road to success. So to increase productivity and profitability, small businesses can implement a few simple organizational improvements by integrating some smart organization tips into their daily routines.

To help you out, here are 10 tips to help transform your small business into a smart organization.

  1. Use cloud services. Seriously, if you aren’t using cloud service providers (although you probably are even if you don’t Unknownrealize it), start now. Cloud services can be any service that doesn’t have a native application and information that is stored and accessed on your computer. Cloud services such as Dropbox, stores data on their servers and synchronized your files and documents making them available from any internet-enabled device. Through the cloud, each computer, smartphone and mobile device that you use can gain access to the same files and document organization making everything consistent. Arguably, 2014 is the year of the cloud and studies show that 62 percent of small and medium businesses say they are using some type of cloud application, which is up from 28 percent only one year ago.
  2. Delete the unnecessary. Get comfortable with parting with things that no longer serve you. Meaning, delete old, unnecessary digital content such as newsletters, spam, bad or outdated photos, and other items that aren’t relevant to your business. Go through those folders on a rainy Saturday afternoon and delete, delete, delete! Productivity experts note that most office workers spend 30 to 60 minutes looking for digital info on their system and digging through that digital clutter. Avoid losing that time!
  3. Implement a social media policy during work hours. According to Social Media Today, posts, tweets, sharing, emails, and text messaging accounted for 57 percent of work interruptions. Rather than letting these activities disrupt your day, set aside a designated time to look at your Facebook or phone and respond.
  4. Use online appointment booking. If your business is driven by meetings and/or calls, provide an online calendar or schedule where customers or clients can book appointments from their own computers or mobile devices (and even prepay!). Note: This is a cloud service. Some free services include SimplyBook.me and checkappointments.com – both eliminate phone and email tag, and provide integration with your web page or provide you with a page if don’t have one.
  5. Take notes easily and quickly. We all love to take notes and “remember” things, so why not use technology to make this easier? Use apps such as Evernote, which runs on Windows, iOS, and Android. These note-taking apps make it easy to record, store, and share your notes on-the-go and this will ween you away from not relying solely on your fit-to-fail memory. Right now, Evernote has about 34 million users. That’s 34 million people who have freed up valuable Screen Shot 2014-11-18 at 11.46.23 AMbrain space for more important things than meeting notes.
  6. Use a virtual storyboard for brainstorming sessions. Again, use technology and give your memory a break. For brainstorming, use platforms such as the SMART Technologies products, which are virtual collaboration spaces allowing you to connect your ideas and thoughts with others through vertical brainstorming platforms. For instance, maybe you are brainstorming ideas for the next big social network with your five closest friends who are geographically scattered across the globe. Use a brainstorming platform and virtually bring everyone together and record the amazingness that ensues.
  7. Set and recall your business goals. Although this may not necessarily fall under productivity, it is definitely a way to becoming a “smart” organization. By setting business goals focused on effectively managing and/or reducing your overall budget, increasing market share, increasing revenues, and/or improving customer satisfaction, you can keep your mind streamlined and focused on what actions take priority when you have a full t0-do list. Write these goals down and look at them everyday. Stats show that people who write down their business goals are 33 percent more likely to achieve them – so go make it happen!
  8. Manage your finances. Managing your finances is a huge chunk of successfully navigating the challenges of running a small business, but there are a few things you can do: 1. Choose the right bank for your financial plan and take advantage of all programs they have for assisting small businesses; and 2. Use a credit card control app that lets you increase cash flow and manage day-to-day customer cash and credit control tasks. Mint, a financial planning app, is used by over 8 million people and it helps you understand your spending habits.
  9. Use resources. Beyond just using technology to make your business more efficient, use outside resources that may help elevate your business and take it to the next level. Consider reaching out to a local small business development center for assistance and networking opportunities. Those organizations usually offer free services, which can help you with everything from referrals for outsourcing some of your work to developing an updated business plan. And, don’t forget to take advantage of memberships and join small business associations to network and participate in community events. They will expose your business to new potential clients.
  10. Efficiently manage your inventory. No matter what type of business you run, you have some sort of inventory or expenses associated with your day-to-day. In retail, pay close attention to what is selling and what isn’t. If you’re a restaurant, analyze your menu and observe which items can be combined or how to reduce waste. Statistics show that every 10 percent in inventory reduction leads to one percent in productivity growth – not bad.

Overall, use these 10 tips – or whichever speak to you – and consider how you can operate smarter.

Do you have any tips that have helped you transform your small business into a smart organization? Tweet me @Ms_Neat.

3 Ways to Bounce Back From Entrepreneurial Burnout

cloud security, cloud services, cloud computing
As the leader of your business you are the most important asset, but what happens when you’re feeling uninspired by your work? How do you go from burnout mode to inspired business owner again?

Here are three ways to bounce back and recover from burnout mode as an entrepreneur.

8 Easy Ways to Save Money with Your Smart Phone

cloud security, cloud services, cloud computingOne of the best things our smart phones can do for us is to help us save money. I wanted to give you a rundown of some money saving apps and websites so you can pick and choose the ones that best meet your needs.

Coupons.com gives you access to coupons you can print and take with you to the grocery store. This is for groceries and household products. This is a good option if you like brands that rarely go on sale.

SavingStar.com is also for groceries. However, instead of printing them out, you simply “cut” them digitally and scan them at the store.

RetailMeNot.com is one of my favorite savings sites. They have deals on everything from large purchases such as TVs to deals on coffee, clothes and toys. Always check this site before you purchase something online. If you enable location settings on this app, it will even notify you when you are near stores or shopping complexes that are offering deals.

CouponSherpa.com is another one of my favorites. This app has deals for lots of stores. When I’m in a store and want to buy something, I always check this app. Common coupons include Michaels, Bath and Body Works and Barnes and Noble.

Smart Source not only helps you view the deals but it shows you what’s on sale NEAR you. This is a great if you’re traveling or you’re looking to stock up for a holiday or party.

Cell Fire allows you the option to choose between printable coupons or digital coupons that you “clip” and add to your store loyalty cards. This is a great way to save even when you leave the coupons at home.

Grocery IQ is a little more in depth. This app works in conjunction with other apps and you can create lists, make shopping plans and even scan barcodes. It’s a great choices if you’re looking for an all-in-one solution.

Cartwheel-Coupon apps have been so popular that stores have started to develop their own branded apps. Target’s Cartwheel allows users to pick their coupons and then take them to the store digitally to save on their selected products.

Card Star is a lifesaver for me. This app allows you to digitally add all of your loyalty cards. No one wants to carry all those around with them. And when you start using your cards on a regular basis, you’ll be surprised at how quickly your rewards add up.

Do you have any mobile apps that save you time and money?